Corporate events serve as an excellent platform to disseminate business strategy, sales and marketing information, and staff communications. Recording these events provides a valuable record and knowledge base; however, video production can be both time-consuming and costly.
The optimal solution is to produce an integrated format in real-time during the event, combining all media elements such as presenters, PowerPoint presentations, and video, thus eliminating the need for expensive post-event production.
Important presentations on company strategy, product and service updates/launches, organisational changes, guest speakers delivering inspirational talks, discussion panels, and Q&A sessions all contain crucial information to capture, share, and add to the company knowledge base. Traditionally, one might hire a video crew to record the event and later post-edit the video, incorporating slides and other media, which can be a costly endeavour.
We propose a more efficient approach: record all media during the event, integrated with company branding, into a formatted screen ready for immediate sharing afterwards. Additionally, we can integrate remote presenters and viewers using MS Teams with the room audience both live and in the recordings.
Our small footprint media system facilitates complete integration with the event AV Team systems taking in sound from Presenters, PowerPoint slides from the event laptops, and enabling live screen formatting for remote presenters. This setup allows them to present to the audience, interact with event hosts, and address audience questions seamlessly.
The system also facilitates audience engagement through Mentimeter integration, enabling participants to take part in polls, create word clouds, submit questions, and provide feedback using their mobile devices.